Bracknell Ice Skating CLub

Bracknell Ice Skating Club - Data Privacy

Bracknell Ice Skating Club Data Privacy Notice


Summary of how we and NISA use your data

• Bracknell Ice Skating Club uses your personal data to manage and administer your membership and your
   involvement with its teams and club, and to keep in contact with you for these purposes.

• Some data is shared with NISA, who uses your data to regulate, develop and manage competitions.

• Data is also shared with John Nike Leisuresport for panto and patch voucher purposes.

• Where we or NISA rely on your consent, such as any consent we seek for email marketing, you can withdraw
   this consent at any time.

• Amongst the data we collect from you may be medical (including injury) information. We will hold this where you
   (or your parent) have given consent, so that we can ensure we are aware of your condition and that you are
   supported appropriately.

What does this policy cover?

This policy describes how Bracknell Ice Skating Club (also referred to as “the Club”, “we” or “us”) will make use of the data we handle in relation to our members.

It also describes your data protection rights, including a right to object to some of the processing which we carry out. More information about your rights, and how to exercise them, is set out in the “What rights do I have?” section.

What information do we collect?

We collect and process personal data from you or your parent when you join and when we carry out annual renewals of your membership. This includes:

• your name

• your gender

• your date of birth

• your home address, email address and phone number

• your type of membership and involvement in our synchronised ice skating and/or Iceability section

• your payment and/or bank account details, where you provide these to pay for membership

• your medical conditions or disability, where you provide this to us with your consent (or your parent’s consent)
   to ensure we are aware of any support we may need to provide to you.

Some information will be generated as part of your involvement with us, in particular data about your performance at competitions, such as within health and safety records.

What information do we receive from third parties?

Sometimes, we receive information about you from third parties. For example, if you are a child, we may be given information about you by your parents.

We may also receive information from NISA.

How do we use this information, and what is the legal basis for this use?

We process this personal data for the following purposes:

• To fulfil a contract, or take steps linked to a contract: this is relevant where you make a payment for your
   membership and any merchandise or enter a competition. This includes:

 - taking payments

 - communicating with you

 - providing and arranging the delivery or other provision of products, prizes or services.

• As required by the Club to conduct our business and pursue our legitimate interests, in particular:

 - we will use your information to manage and administer your membership and your involvement with its teams
    and club, and to keep in contact with you for these purposes

 - we will also use data to maintain records of our performances and history, including competition reports, results
    and test success

 - we may choose to send you promotional materials by email relating to camps or rink offers.

• Where you give us consent:

 - we may handle medical or disability information you or your parent provides to us, to ensure we support you

 - on other occasions where we ask you for consent, we will use the data for the purpose which we explain at
    that time.

• For purposes which are required by law:

 - we maintain records such as health and safety records and accounting records in order to meet specific legal

 - we may respond to requests by government or law enforcement authorities conducting an investigation.

How does NISA use any of my information?

NISA is our governing body but makes its own use of the following information:

• your name

• your gender

• your date of birth

• your home address, email address and phone number; and

• your type of membership and involvement in particular teams at the Club, or any key role you may have been
   allocated, such as Chair, Safeguarding Lead, Membership Secretary etc.

Withdrawing consent

Wherever we rely on your consent, you will always be able to withdraw that consent, although we have other legal grounds for processing your data for other purposes, such as those set out above. You can do this by following the instructions in the communication where this is an electronic message, or by contacting us by email at

Who will we share this data with, where and when?

In addition to sharing data with the NISA, we may share your data with John Nike Leisureport in the event of any incident that may affect your use of the centre’s other facilities.

Some limited information may be shared with other stakeholders in ice skating, such as other clubs, competition organisers, so that they can maintain appropriate records and assist us in organising competitions and administering the events.

Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the legal protection of our or NISA’s legitimate interests in compliance with applicable laws.

Personal data i.e. name and email address may also be shared with third party service providers, such as PayPal who will process it on our behalf for the purposes identified above.

What rights do I have?

You have the right to ask us for a copy of your personal data; to correct, delete or restrict (stop any active) processing of your personal data; and to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format.

In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement).

These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping.

You have the same rights for data held by NISA for its own purposes.

To exercise any of these rights, you can get in touch with us or, as appropriate, NISA or its data protection officer – using the details set out below. If you have unresolved concerns, you have the right to complain to the Information Commissioner’s Office

Much of the information listed above must be provided on a mandatory basis so that we can make the appropriate legal checks and register you as required by NISA Rules and Regulations. We will inform you which information is mandatory when it is collected. Some information is optional, particularly information such as your medical information. If this is not provided, we may not be able to provide you with appropriate assistance, services or support.

How do I get in touch with you or NISA?

We hope that we can satisfy queries you may have about the way we process your data. If you have any concerns about how we process your data, you can get in touch at

If you have any concerns about how NISA process your data, you can get in touch by telephone 0115 988 8060, by email or by writing to The Data Protection Officer, NISA, Grains Building, High Cross Street, Nottingham NG1 3AX

How long will you retain my data?

We process the majority of your data for as long as you are an active member and for 6 years after this.

Where we process personal data in connection for a competition, we keep the data for 6 years from your last interaction with us.

We will retain information held to maintain statutory records in line with appropriate statutory requirements or guidance.

Records of your involvement in a particular competition, on results pages or in competition reports may be held indefinitely both by us and NISA in order to maintain a record of the event.

Website Cookies

Unlike other websites, the Bracknell Ice skating club website does not use cookies. Cookies are small pieces of information that are stored on your computer or mobile device when you visit a website.

We also don’t use any ’3rd party’ cookies (these are often used to track behaviour across a range of websites, so targeted advertising can then be applied. We don’t do this!!).

Links to other websites

Our website contains links to other third-party sites. Bracknell Ice Skating Club is not responsible for the privacy practices within any of these other sites. You should be aware of this when you leave the Bracknell Ice Skating Club website and we encourage you to read the privacy statements on other websites you visit.

Changes to this privacy policy

If this data privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures that you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.